Project Panormos: Safety Plan

Based on the University of Cambridge’s model for a Fieldwork Project Health and Safety Plan.

Note: some sections are redacted from this version where data may be private, currently unclear, or where very specific to the year of work.

PROJECT SUMMARY

Project Name

Project Panormos / Milesian Landscapes Project

Project Directors

Dr. Toby C. Wilkinson (McDonald Institute/Churchill College) Dr. Anja Slawisch (DAI, Germany + McDonald Institute) Ms. Hasibe Akat (Museum Director, Milet Museum, Turkey)

Project Safety Officer

[DETAILS REDACTED, YEAR DEPENDENT]

First Aider(s)

[DETAILS REDACTED, YEAR DEPENDENT]

Other responsible staff

[DETAILS REDACTED, YEAR DEPENDENT]

a) On-site team (if applicable)

Fieldwalking Team Leaders:

[DETAILS REDACTED, YEAR DEPENDENT]

b) Finds team (if applicable)

Finds Management Leaders:

[DETAILS REDACTED, YEAR DEPENDENT]

Full Staff List

[DETAILS REDACTED, YEAR DEPENDENT]

Location and Extent of Study Area

Didim district, Aydın province, Turkey.

The archaeological survey will be undertaken on part of the Milesian peninsula in western Turkey, within an study area of around 4x4km.

The project base will be the Didim Kazı Evi (the project house for the German excavations at Didyma), with accommodation arranged at a local hotel/hostel and at the project base, as available.

Description of the Work being undertaken

Intensive systematic fieldwalking in an area inland from the coastal site of Tavşan Adası

TRAVEL ITINERARY

Date of departure from UK

[DETAILS REDACTED, YEAR DEPENDENT]

Date when fieldwork commences and ends

[DETAILS REDACTED, YEAR DEPENDENT]

Date when on-site work commences and finishes

[DETAILS REDACTED, YEAR DEPENDENT]

Date of return to UK

[DETAILS REDACTED, YEAR DEPENDENT]

Travel Arrangements

[DETAILS REDACTED, YEAR DEPENDENT]

Project Vehicle details

Vehicles will be hired locally by the Project and driven by experienced team members with appropriate licences in order to transport the team from the base/accommodation to the field.

DOCUMENTATION & AUTHORISATIONS

[DETAILS REDACTED, YEAR DEPENDENT]

Diplomatic Resources (for overseas Projects)

Embassy/ Consulate etc. (including address and emergency phone number; please provide for EACH participants’ nationality) UK:
British Embassy in Ankara
Şehit Ersan Caddesi 46/A
Çankaya
Ankara
Turkey
Email: info.officer@fco.gov.uk
Telephone: (+90) 312.455.3344   (emergencies)
Fax: (+90) 312.455.3352
Website: http://ukinturkey.fco.gov.uk/

From the UK:- 020 7008 1500.

British Honorary Consulate Bodrum
Closest physical consulate
Telephone: +90 252 412 64 88   (emergencies)

British Consulate General Istanbul
Meşrutiyet Caddesi 34
Tepebaşı Beyoglu
34435 Istanbul
Turkey
Email: britembcon@fco.gov.uk
Telephone: (+90) 212.334.6400   (emergencies)
Fax: (+90) 212.334.6401

Also for advice relating to archaeological work in particular:
British Institute at Ankara
Tahran Caddesi 24,
Kavaklidere,
Ankara
TR-06700
Telephone: (+90) 312 427 54 87  (working hours only)
Telephone: (+90) xxxx xxxxxx (emergencies)
Fax: (+90) 312 428 01 59
E-mail: ggirdivan@biaatr.org

Germany/Deutschland:
Deutsches Botschaft Ankara
Atatürk Bulvarı 114
06690 Kavaklıdere
Ankara
Telephone: (+90) (0)312 4555 100 (Zentrale, working hours)
(+90) (0)532 787 40 95 (emergencies/Notfall)

Deutsches Generalkonsulat Izmir
Havuzbaşı Sok. No. 1
TR-35330 Balçova - İzmir
Telephone: (+90) (0)232 488 88 88  (emergencies/Notfall)
Fax: (+90) (0)232 463 95 53 +49(0) 30 5000 67080
http://www.izmir.diplo.de

Also for advice regarding archaeological work:
Deutsches Archäologisches Institut
Inönü Caddesi 10
34437  Istanbul
Phone: +90 (0)212 39376 00
Fax : +90 (0)212 39376 40 (Administration/Verwaltung)
Fax2: +90 (0)212 39376 14 (Secretary/Sekretariat)
Email: sekretariat.istanbul@dainst.de

France:
Ambassade de France à Ankara
Paris Caddesi N° 70 Kavaklıdere - Ankara
Tél. +90 (312) 455 45 45

Consulat général de France à Istanbul
Istiklal Caddesi No : 4
Beyoğlu / Taksim
34435 / Istanbul
Tél. : +90 212 334 87 30  (emergencies/en cas d’urgence)
Fax : +90 212 334 87 31

USA:
American Embassy Ankara
Atatürk Caddesi 110
Kavaklıdere, 06100 Ankara - Turkey
Phone: (+90) 312.455.5555
Fax: (+90) 312.467.0019
e-mail: webmasterankara@state.gov

U.S. Consulate General in Istanbul
İstinye Mahallesi,
Üç Şehitler Sokak No.2
İstinye 34460 - Istanbul / Turkey
Telephone number: (+90) 212.335.9000.

THE EXISTING ENVIRONMENT

The Site in Context

2017– The study area around the site of Tavşan Adası is a coastal area next to the Aegean sea with shallow hills rising to intermediate hills to the east. The local land-use varies between tourist beaches, local holiday housing, modern agriculture of relatively low intensity and smaller pockets of unused macquis. The study area lies within the district of Didim, which is a small town and, in summer, a major holiday destination for foreign and national tourists.

Traffic on roads adjacent to the Site

One of two main roads between Didim and neighbouring towns runs through the study area: it is a small (single-lane) but well-used street. Its position attracts every kind of traffic (car, inter-city bus, local minibuses and agricultural vehicles entering the north-western part of Didim), but the density of traffic is not very high. The small roads in this area connecting to this main road are mostly empty attracting only very local traffic. Whilst traffic in Turkey can be chaotic in large cities, dangers in this area are relatively few, especially since field-walking will be done away from the roads in high-visibility fields.

Existing buildings on or adjacent to the Site

Within the area of the field-walking, there are a number of small concentrations of modern residential buildings and complexes (including holiday homes and village houses). These areas will be avoided during field-walking in any-case since they provide no archaeological information.

The project base (the Didim Kazı Evi, locally known as the Alman Kulesi) where processing of finds will be undertaken, is owned and run by the German Archaeological Institute, who have agreed to let us use their facilities. The house was purpose-built in the 1970s and provides indoor and outdoor working space as well as accommodation for members of the Didyma excavation team.

Existing services on or adjacent to the Site

In the field, facilities will be incidental, since large areas of land will be walked. Water and food will need to be carried or stowed in vehicles. Along the roads, there are a number of local shops selling all kinds of essentials.

The project base has all necessary facilities: electricity, running water, occasional hot water, waste water, internet etc.

Procedures to ensure Site Health and Safety Information

Since there is no single ‘site’ of work (rather, a region), Fieldwork Health and Safety Information will be made available in advance on the private team website: http://team.panormos.de/

Reminders about safety will be made by the relevant team leaders and Safety Officers, normally every morning before work, or where incidents arise.

Project Management will ensure that team members are clear on who the responsible Safety Officer is.

Procedures to ensure Instruction and Training

Project Management will ensure that team members read Safety Information as part of their induction. The information will be made available in advance on the private team website: http://team.panormos.de/.

Safety training and reminders will be included as part of the introductory induction once team members have arrived in the field.

Procedures for Auditing Health and Safety on site

Procedures to incorporate advice from and views of persons at work onsite

Project Management will meet regularly (normally immediately after return from the field or at dinner) to discuss any issues arising with regards to safety and suggestions made by team members.

Team members will be encouraged to think about safety and must report any identified risks to the Safety Officer or any member of the Project Management.

Actions to be taken on contravention of the Project Health & Safety Plan

The Project Management will immediately prohibit any person or their work equipment from working in the field (or at the project base) where their acitivites are a cause of serios and imminent danger to any person, property or equipment.

SITE-WIDE ELEMENTS

Site Layout, Access and Egress

Fieldwalking will take place over a wide area. Access will be primarily with vehicles along the small village roads, and then by foot where normal vehicular access is impractical.

In place of a ‘site layout’ plan, the satellite image below shows the area of the fieldwalking, the level of access (i.e. road connections) and the degree of building/agricultural land use.

[xxxxxxx] Map

Storage Areas

e.g. storage for tools etc. The project base (Didim Kazı Evi) has permanent storage for tools as well as a secure compound (including guard) for finds as they are collected and processed, as well as working space for laptops/cameras when not in use. For the purposes of the fieldwalking, most equipment is of a small or personal nature (compasses, notebooks, GPS, tally counters). These will be kept by the responsible team members on working days, and stored in the project base when not in use for longer periods (e.g. on the day-off).

On-Site Welfare Facilities

Lavatories, washing facilities, drinking water, shade etc.

Lavatories and washing facilities are not available during fieldwalking except where local residents and businesses allow us to use their facilities. Shade will be sought during breaks to allow shelter from the sun, and appropriate clothing will be essential during fieldwalking (hats, boots)

The project base has full facilities, as will the accommodation/hotel.

Accommodation

Accommodation is yet to be confirmed but will be one of the nearby hotels. A few team members may also be able to stay in the project base, when space allows.

Location

[xxxxxxxx] is around 250m away from the project base at Didim

Postal address

n/a

Type

Hotel / dedicated project base.

Number of rooms

Dependent on availability; normally 2-3 people per room

Sleeping arrangements

Single beds with mattresses

Cooking arrangements

The hotel will provide breakfast and dinner, with a picnic 2nd breakfast and lunch being packed by the team each morning. Those living and working at the project base will have food prepared by the dedicated project kitchen team. The kitchen is available for use during non-busy times.

Washing and toilet arrangements

The hotel will have predominantly ensuite showers and toilets. The project base has shared but private showers and toilets.

Arrangements for Health-Care, Medical Facilities and Resources

First Aid kits will be carried by the assigned first aider or team leader for each walking team, with a First Aid handbook being kept in base and a digital version carried on the project GPS. The Project Management will ensure that all team members are made aware of who is carrying the First Aid kit and the appropriate content of the kit.

First aiders: Toby Wilkinson, Anja Slawisch

The project base has its own First Aid kit, first aiders and handbook.

For more series illness or health issues, patients will be taken to one of the local private health clinics or the local hospital (see below).

For emergencies, the local ambulance services will be called (112) and patients taken to the local emergency hospital which in central Didim and around 8 km away from the furthest part of the study area.

Local emergency (Turkish acil) hospital:

Health Information

The University Occupational Health Service has been consulted; their advice is that team members should be up to date with all normal UK vaccinations, with special attention also to inoculation against tetanus, hepatitis A, typhoid. (Hepatitis B and Rabies are also present in parts of Turkey, but risk levels are low in the study area and medical facilities of good quality, so inoculation is not compulsory for travellers staying short periods). This advice has been circulated to team members. Full information about travel health relating to Turkey can be found here:- http://travelhealthpro.org.uk/locations/turkey/

The Project Management will ensure that team members are aware of health problems of fieldwork and of the appropriate protective measure which should be taken. In particular, attention will be drawn to:

Key points of health awareness:

Communication

Mobile telephone reception (including international roaming), fixed telephone lines and internet are all easily accessible in this part of Turkey and team members will find it easy to keep in contact.

A local mobile phone number will be used as a central contact telephone number for the team for emergencies: [REDACTED FROM WEB VERSION]. Additionally the project leader’s UK mobile will be switched on [REDACTED FROM WEB VERSION].

Both numbers will be distributed to the team before travel to the field commences.

SITE RULES

Authorised Persons

Since fieldwalking is done over open land, some of which is private, it is not possible to assign a category of authorised persons. However, non-team members will not be allowed to join fieldwalking activities.

Means of Access

n/a

Site Housekeeping

n/a

Noise

n/a

Eating, Drinking, Smoking, Alcohol & Drugs

The presence or consumption of alcohol and drugs (other than medically approved) in the field is prohibited. Eating and smoking during field-walking will be discouraged except during breaks. Frequent drinking of water will, by contrast, be encouraged.

Lone Working

Lone working in the field will be strongly discouraged: lone walking will only be approved where safety of the team member is enhanced, e.g. by taking a short lone detour around a natural barrier (vegetation/slopes) rather than attempting to follow the normal straight line. All lone walking will need express approval of the relevant team-leader and kept to a minimum amount of time (e.g. 5-10minutes).

Working practices in the field

Excavation

n/a

Site work

n/a

Fieldwalking/survey

The Project Management will ensure that the team are aware of good practice and of specific dangers:

Team members should pay particular attention to the following potential hazards or issues:-

ACCIDENT AND EMERGENCY PROCEDURES

Emergency Procedures

General procedures

An emergency is understood as an incident that injures of imperils one or more team members, with a high probability of becoming more serious if appropriate action is not taken immediately and clear-sightedly. As under the Disaster Plan (below), in the event of an emergency the most senior person present will take responsibility for managing the emergency as it develops. He/she will be responsible for communicating with the rest of the team and with the appropriate authorities.

Any person working on the project who at any time reasonably considers that they are exposed to serious, imminent and unavoidable danger shall, in the absence of any further guidance and instruction;

In the event of the Project Management identifying an emergency on site (examples could include a medical emergency, or a hazard being identified), the first priority is to

In a medical emergency, the person affected should be transported as swiftly as possible to an appropriate medical facility (i.e. normally the local emergency hospital noted above).

Procedures for specific potential emergencies

Snake Bite

If a snake bite has been received, it is important to keep the person affected as calm and still as possible. Remember that not all snakes are venomous and not all bites from a venomous snake will be envenomed. However, there are some very venomous species in India and snakes must always be treated with respect and circumspection! If someone is bitten, it is important to kill and take along the snake, provided that this does not expose another team member to excessive risk (but beware the reflex bite of a dead snake). If the snake is a horned viper (small, with a large flat head and lumpy projections like horns), take particular care and treat the bite as an emergency, as bites can be fatal. The key points are:

Scorpion Sting

Scorpion stings are rarely fatal to adults, but can be very painful. Medical help should be sought in all cases. There are a few useful hints to bear in mind if you or someone working with you is stung.

Phone numbers for local emergency services include: - Police: 155 - Medical ambulance: 112 (ambulance) - Fire brigade: 110 - Jandarma (responsible for security in rural areas): 156

Disaster Plan

= A disaster is an emergency whose scale and intensity places the entire project in serious, imminent and unavoidable danger. The first priority if a disaster or potentially critical situation arises is to ascertain the physical whereabouts and condition of ALL team members.

The most senior member of the team on the spot should take charge of managing the disaster plan. Where the team is split up when the disaster occurs, but can be gathered together with relative ease or otherwise apprised of the situation, this should be done. Where injuries and/or fatalities have occurred it is vital that a list is drawn up as quickly as possible establishing the status of each and every member of the team.

Measures should be taken to inform as quickly as possible the British High Commission, Lisa Marlow at the University of Cambridge, and the local political authorities and emergency services as appropriate.

Local, national and international media must not be communicated with but directed to the University Press Office.

The suggested order of contact is as follows:

Since the project is jointly-organised with the local Archaeological Museum and the German Archaeological Institute in Istanbul (DAI), additional contact should also be made by the Project Management with the following contacts, where appropriate and provided there is time to do so:

Measures for the immediate evacuation of the team should be brought into play, where appropriate, again in consultation with the British Embassy.

Where the Project Management structure is affected by the disaster, to the extent that the Project Director and Safety Officer are not able to take charge of the management of the Disaster Plan, responsibility will devolve to the most senior person according to the following hierarchy:

Phone numbers for local emergency services include:

Arrangements for the Reporting of Accidents